Safeguarding Policy

15 Aug 2016


Recruitment of Staff (Trainers/ volunteers)
All staff working with young people will be carefully selected, checked by the Criminal Records Bureau, have two appropriate references and understand and accept their responsibility for the safety of young people.

Staff working with children should be appropriately trained and qualified to ensure the safe provision of services, coaching and use of equipment.

Good Practice to protect against allegations of abuse

Staff should avoid being alone with a child wherever possible
Staff should not take children to their home
Staff should not offer a lift to a child unless they have written parental consent or a second adult (preferably group leader) is present
Staff should make sure there is another adult present when entering guest rooms/accommodation during residential events

If the above are unavoidable they should be done with the full knowledge and consent of someone in charge of the organisation and/or the children’s parents.

Staff should never:
• Engage in rough physical activities– apart from structured activities.
• Engage in sexually provocative activities.
• Allow or engage in inappropriate touching of any form.
• Allow children to use inappropriate language unchallenged.
• Make sexually suggestive comments about or to a child.
• Let an allegation a child makes during a group session go unchallenged or unrecorded.
• Do things of a personal nature for children that they can do themselves.
• Place themselves in a situation where they will be left alone with a child. (Always seek help from another worker)
• Condone bullying, rule violations or the use of prohibited substances

If assistance of a personal nature for children (including giving lifts) is required then the full consent of their parents is required and a second adult should be present

In an emergency situation parents should be fully informed as soon as is practicable.


The welfare of children is paramount when planning, organising, advising on and delivering children’s activities

Sessions should be carefully planned with the care and safety issues paramount.

Activities that are testing and stretching should not be not unnecessarily rough or overly demanding.

Planning sessions should comply with Bikeability /Go Ride regulations
Appropriate risk assessment should be performed before all sessions.
Parental consent and medical information should be sought prior to an event

Sessions with children
Staff and are responsible for familiarising themselves with building/facility safety issues, such as, fire procedures, location of emergency exits, location of emergency telephones and first aid equipment

Staff must respect all individuals whatever their age, development stage, ability, sex, sexual orientation or ethnicity.

Keep an attendance register for all organised sessions

A minimum of two staff will be present at all sessions/events.
Staffing ratio guidelines of Go Ride / Bikeability must be followed.

Training should be in non-intrusive manner and should encourage children to be responsible for getting themselves ready

A trained first aider should be present.

All accidents/incidents involving staff or participants should be recorded


Taunton Bike Club will take all cases of Cyber Bullying seriously and deal with them in line with the British Cycling bullying procedures

• bullying and harassment through the use of electronic devices such as personal computers and mobile phones- using email, texting and social networking websites.
• willful and involves recurring or repeated harm inflicted through the medium of electronic devices and is meant to cause emotional distress.

• A peer who intimidates through the use of a social networking website.
• A cycling coach who sends negative feedback about a participant via personal text message
• A cycling club member who posts negative comments about a fellow member on a club forum
• may also include threats, sexual remarks and hate speech, publish personal contact information of their victims at websites.
• They may attempt to act as the victim for the purpose of publishing material in their name that would defame or ridicule them.


Cyber Bullying is particularly serious due to the nature in which the abuse occurs. It can be very personal and take place in a closed private format where the victim may feel isolated and the content will not be viewed by parents, friends or siblings. Alternatively it could take place in a public format It may lead to the victim re-reading any material in private perhaps leading to feelings of paranoia, depression or loneliness.

(D) RECOGNISING ABUSE (Physical/ Emotional/ Sexual/ Neglect)

Potential warning signs
• Unexplained/ inconsistent bruising and injuries
• Sexually explicit language and actions
• Sudden changes in behaviour (including appetite, drop in performance, substance/alcohol misuse)
• Something a child has said
• A change observed over a long period of time e.g. losing weight or being increasingly dirty or unkempt
• Difficulty making friends
• Distrust of adults

If a child’s behaviour/appearance gives reason for concern you should:
1. inform the Child Safeguarding Officer of Bike Club
2. make a record of your actions, include anything the child said, anything you asked the child, and your observations. Record any witnesses of the incidents. This may be used as evidence later. Record only the facts as you know them.
3. ensure the child has access to an independent adult

If abuse is suspected, you should report concerns directly to your nearest now Children’s Social Services (County Council) or an Accident +Emergency department or NHS Direct ( tel 08454647)

TIPS - Stay calm, listen to the child, do not pass judgment or take sole responsibility

If you are worried, it is not your responsibility to decide if it is abuse but it is your responsibility to act on your concerns and do something about it by reporting it appropriately.

Do not investigate but do report promptly

(E)Confidentiality should be maintained at all times. Information should be handled and disseminated on a need to know basis only which includes the following people:
• The Safeguarding Officer.
• The parents of the person who is alleged to have been abused
• The person making the allegation.
• Social care services/police.
• The alleged abuser (and parents if the alleged abuser is a child).


Taunton Bike Club will follow British Cycling and CTC guidelines on use of photographic and other imaging

Concerns: if you are concerned about any photography taking place at an event, contact Taunton Bike Club staff and discuss it with them. If appropriate the person about whom there are concerns should be asked to leave and the Safeguarding Officer should be informed.
Videoing may be used as a legitimate coaching aid but cyclists and their parents should be aware that this is part of the coaching programme and care should be taken in the storing of such films.

Recommended wording

In line with the recommendation in Taunton Bike Club’s Child Protection Policy, the promoters of ______________ event request that any person wishing to engage in any video, zoom or close range photography should register their details with Taunton Bike Club staff before taking photos or using other forms of imaging. Taunton Bike Club reserves the right to decline entry to any person unable to meet or abide by the conditions outlined in Go Ride guidance.


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